Documentation Hub
The Documentation Hub is the central gateway to all operational, governance, safety, and statutory documents used at Plas Heli, the Welsh National Sailing Academy & Events Centre. It provides a clear starting point for event organisers, race management teams, volunteers, and partner organisations.
All documentation is organised into core pillars. Each pillar contains the resources needed to plan, brief, deliver, and review events safely and effectively.
Documentation Pillars
📘 Event Organiser Playbook
Your primary organiser briefing: venue rules, responsibilities, SAG expectations, and high‑hazard requirements.
Open Playbook📝 Before You Arrive Checklist
A practical pre‑event preparation guide covering governance, safety, medical arrangements, licensing, and communications.
Open Checklist📚 Event Management Plan (EMP) Library
The complete governance and planning framework required for SAG submissions, insurers, and event delivery.
Open EMP Library🛟 Safety Documents Hub
Operational safety procedures for volunteers, race management teams, safety crews, and event organisers.
Open Safety Documents🏛️ Governance Hub
The Governance Hub contains all Board‑level documentation including governance structure, Directors, skills matrix, delegation framework, and Board policies.
Open Governance Hub📑 Compliance Documents Hub
Statutory and venue‑level documentation required for legal compliance, licensing, and insurance validation.
Open Compliance Documents🏢 Caban Heli Documentation Hub
Caban Heli has its own dedicated documentation hub covering water safety, Legionella, compliance, and operational arrangements for Derwen and Sea Jay Marine.
Open Caban Heli DocumentationHow These Pillars Work Together
Workflow: Organisers → preparation → planning → safety → governance → compliance → building‑specific docs.
Detailed Explanation (click to expand)
Together, the documentation pillars provide a complete, workflow‑based framework for event organisers, volunteers, race teams, and partner organisations. Each pillar supports a specific stage of planning, briefing, delivery, and review:
- Event Organiser Playbook – the starting point for all organisers, setting expectations, responsibilities, and venue rules.
- Before You Arrive Checklist – preparation guidance covering governance, safety, medical arrangements, licensing, and communications.
- Event Management Plan (EMP) Library – the planning and governance framework required for SAG submissions, insurers, and major event approval.
- Safety Documents Hub – operational safety procedures used during event delivery by volunteers, race management teams, and safety crews.
- Governance Hub – Board‑level governance including Directors, structure, skills matrix, delegation framework, and policies. Governance defines how compliance and operations must be carried out.
- Compliance Documents Hub – statutory and venue‑level documentation required for legal compliance, licensing, insurance validation, and regulatory assurance.
- Caban Heli Documentation Hub – building‑specific operational and compliance documentation for water safety, Legionella, Derwen, and Sea Jay Marine.
This structured sequence ensures clarity, consistency, and compliance across all events hosted at Plas Heli, while providing a logical workflow from initial planning through to safe delivery and post‑event review.
Document Control
Document Title: Documentation Hub
Version: 3.3 (Governance repositioned + workflow accordion)
Review Cycle: Annual or post‑major event