- Plas Heli -

The Welsh National Sailing Academy and Events Centre
Premier Sailing Event Centre In Wales
A Community Enterprise and a not for profit distribution company

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Plas Heli - Gwynedd Event Safety Advisory Group (SAG)

Pre - SAG Questionnaire - 

This form  is required by Gwynedd Council Events Team to assess if further information is required for the Event Safety Advisory Group.

Gwynedd Event Safety Advisory Group (SAG) provides specialist advice to event organisers to help ensure public safety and wellbeing, while the organisers retain legal responsibility for safety. Participation in the SAG is voluntary, though venue or Local Authorities may request it. The SAG assesses event plans and informs organisers of any overlooked safety considerations. It’s the organiser's duty to take appropriate actions based on this feedback. For more details, refer to Information for event organisers.

Once the questionnaire has been assessed you will be contacted further. If a SAG meeting is necessary, you will be provided with a SAG date six weeks prior to the event. Ten days before the SAG, all event documentation must be sent to along with any supporting documents. The SAG will take place online and will last for 45 minutes. If you have any further questions, please contact

Please Note:

We require as much information as possible from this on-line form so that the Authorities know the type and scale of all activities during the event, on the water and ashore. The informatiomn will be used so that we can plan for all eventualities.

 

Section 1-Information

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Type of Event(*)
Type of Event

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We need to inform Gwynedd Council and other Authorities what type of Event is being arranged - Sailing Event, Sailing Training or Shore-side Event, or is it something else.

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Please provide the description of the type of event if not covered by the above options.

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Please tell us when you wish your event to start

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Please tell us your intended last day for your event

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We have populated this already for you - this is the address that will be used for the submission to Gwynedd Council

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for example: Chair/ Secretary

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Please provide your mobile telephone number - but do not use +

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Please provide a brief overview of your event. 

 

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Please provide a description of your event so that the Authorities know the type and scale of the intended activities. Thank you.

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Please provide an estimate of the total number of competitors, volunteers, supporters, guests and organisers expected on site.

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Please provide an estimate of the total number of competitors expected on site.

Section 2.0 - Areas Of Interest to Specific Authorities. 

Section 2 of the questionnaire asks for your feedback on specific areas of relevance/ interest to individual members of SAG e.g Police / Public protection etc.  

Please complete all the following questions. 2.1 - 2.12 - some will be Not Applicable. N/A

2.1 - Public Protection and Licensing Service, Cyngor Gwynedd

Does your event involve licensable activities and therefore needs a license (*)
Does your event involve licensable activities and therefore needs a license

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For sailing events at Plas Heli - this is NO. We are an Events Centre.

Does your event have a risk assessment to protect staff and the public?(*)
Does your event have a risk assessment to protect staff and the public?

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Are you in touch with the service?
Are you in touch with the service?

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for most sailing events choose 'Contact by Plas Heli'

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If you are in contact with another person/department please provide the name of the contact.

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2.2 - North Wales Police

 

Is your event likely to create law breaking or antisocial behaviour?
Is your event likely to create law breaking or antisocial behaviour?

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Are you in touch with the service (North Wales Police)?
Are you in touch with the service (North Wales Police)?

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If not, please do so by following this link: How to tell us about an event or procession | North Wales Police

2.3 - Cyngor Gwynedd, Highways Service

Does your event take place on the street, road or other stretch of highway?
Does your event take place on the street, road or other stretch of highway?

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Does your event need Cyngor Gwynedd Highway Authority’s permission to manage the Highway traffic? Has a Temporary Road Closure Application been submitted to Cyngor Gwynedd?
Does your event need Cyngor Gwynedd Highway Authority’s permission to manage the Highway traffic? Has a Temporary Road Closure Application been submitted to Cyngor Gwynedd?

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Most Sailing event do not require consent from Highway Authority.

Are you in touch with the service?
Are you in touch with the service?

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2.4 - Welsh Government Highways Service North and Mid Wales Trunk Road Agency( NMWTRA)

This section is not relenent to Events at Plas Heli. The questions have been removed from this on-line form.

2.5 - North Wales Fire and Rescue Service

Does your event involve camping, marquees and /or the selling of hot food?
Does your event involve camping, marquees and /or the selling of hot food?

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Does your event have a specific fire risk assessment?
Does your event have a specific fire risk assessment?
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The Site Generic Fire Risk Assessment is available on the Plas Heli Website - this link.

Are you in touch with Fire and Rescue Service?
Are you in touch with Fire and Rescue Service?

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2.6 - Welsh Ambulance Service

Will your event likely require ambulance services?
Will your event likely require ambulance services?

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Do you have a risk assessment and a medical plan for your event?
Do you have a risk assessment and a medical plan for your event?

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Please attach your medical plan to the questionnaire if different from the Generic Plas Heli Medical Risk Assessment and Plan

Are you employing a medical service for your event?
Are you employing a medical service for your event?
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Consent (*)
Consent
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required for Data Protection

Plas Heli Cyf will not accept any liability for personal injury arising out of the use of this facility either sustained by staff, their guests or visitors whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of Plas Heli, other visitor, servants or agents of either organisation.

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Submit Form

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Quick Links to Plas Heli - Facilities

| Pontoons - Berths at Plas Heli | Camping at Plas Heli | Room Hire at Plas Heli | Other Facilities | Bar and Catering |

Plas Heli Cyf is a Community Enterprise, Not for Profit Distribution Company

At Phone Sign Meaning Contact Web And MobileContact Information

Plas Heli Cyf. Glan y Don, Pwllheli, Gwynedd LL53 5YT

Catering and Bar:        01758 614 442
(only catering enquiries to this telephone number please)

Please note the office is not manned and your enquiries would be attended to more efficiently if you send an e-mail to the appropriate department - please use the appropriate link from the 'contact us' here

Company Registration No. 08082514. VAT No. GB 164061430